Facilitators
This guide is for the facilitator assigned to one arena.
If you want a one-page handout for event day, use the Facilitators Card.
Your job
You are the staff member who keeps the arena interaction moving and keeps ASJudge's live timing accurate. Your job is to welcome the team, keep the run moving, coordinate with judges and the queuer, and log live arena actions in ASJudge. You do not decide the judges' scores.
What you will see
After login, you will land on the Facilitator Dashboard. That dashboard shows your assigned arena number, Quick Arena Controls, the active team if there is one, the next teams to grab, the full order for your arena, buttons such as Queue, Start, No Show, and Reset, and shortcut buttons such as Start Next Team and End + Advance.
Why your buttons matter
The facilitator dashboard is more than a local timer. When you log Queue, Start, or End, ASJudge updates the queuer dashboard, the public schedule page, the team portal countdown, and the active arena display. That is why it is important to press buttons when the real-world event changes, not several minutes later.
Before the first team
Before the first team arrives, log in and confirm that the arena number is correct, review the next few teams in order, coordinate with your queuer about how you want queue calls handled, and make sure the arena judges know that you control the timing buttons.
For each team
For each team, confirm that the correct group is at your arena, use Queue when they are the team being brought over or staged next, press Start when the run actually begins, guide the interaction, press End when the run actually ends, and then move the arena toward the next team.
Fast controls
ASJudge gives you two shortcut actions. Start Next Team starts the next scheduled team when the arena is empty, and End + Advance ends the active team and immediately starts the next one. They are helpful when they match reality, but they should not be used simply because they are faster.
Team-facing impact
Students will often be watching their queue status in the team portal or hearing directions from the queuer. If you are late pressing Start or End, the whole downstream estimate becomes less accurate.
Late teams and no-shows
If a team is late, check with the queuer, confirm whether they are on the way, use No Show only when that is truly the decision, and keep the arena moving as calmly as you can.
Mistakes and resets
If you hit the wrong button, stay calm. Use Reset if the timing for that entry should be cleared, log the correct action, and call the head admin if the situation is messy.
What not to do
Do not leave Start and End unlogged, do not let judges control the arena timing, do not mark a no-show casually, and do not ignore a safety pause just to protect the schedule.
Quick reminder
Your two most important actions are still the simplest ones: Start when the run actually begins, and End when the run actually ends.