Aerospace Jam

Admin Guide

Keep ASJudge accurate, keep staff unblocked, and keep the whole event state under control.

Your Mission

Own the system setup, staff access, live schedule corrections, visibility settings, and award flow so everyone else can do their job.

You Will Use

Mission Control Arena Scheduler Manage Awards Projector Control
1

Before Doors Open

  1. Verify teams and staff accounts.
  2. Check roles, rubrics, and arena assignments.
  3. Confirm the arena schedule.
  4. Decide score visibility and voting state.
2

During The Event

  1. Help staff log in and land on the right dashboard.
  2. Fix schedule mistakes only when needed.
  3. Support teams with access issues.
  4. Keep awards and projector settings current.
3

Near The End

  1. Confirm award votes are in.
  2. Review award results.
  3. Check that scores and warnings look right.
  4. Prepare the projector for ceremony mode.

Check First

  • Permissions before blaming the judge dashboard.
  • Schedule actions before moving teams around.
  • Access codes before regenerating them.
  • Coordination before overriding a facilitator.

Never Do This

  • Do not fight live timing from two places at once.
  • Do not change settings casually mid-event.
  • Do not leave assigned roles half-configured.
  • Do not wait too long to help stuck staff.